For Presenters Creating Videos

Important Information for Presenters 


Video Presentation Technical Requirements

  • In order to participate, a presenter from your project must register for the event before January 27th. Registration is open now.
  • The video must be under three minutes long and the audio must be audible.
  • Closed captioning will be provided for your video by the TERC organizers of this event (these will be added to your video after submission). To facilitate this, your videos MUST be submitted by March 7, 5:00 PM, Eastern, as captions will be added after submission.
  • It is strongly suggested that final movie files are kept under 400 MB, as this will make it much easier to upload it to the event website.  While you will be uploading the final video file to our event site, the file will actually reside on Vimeo and so their guidelines are our guidelines. Vimeo handles most video file types well, but for best possible conversion of your uploaded video, you can visit their video compression page for these guidlelines. 
  • The INCLUDES: Envisioning Impact event website with all of the videos and discussion posts will still be available for anyone to view once the event is over. Participants retain all copyright and equivalent rights, but, upon submission of materials, participants agree to license their submissions under the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported License (CC BY-NC-ND 3.0). 
  • Co-presenters can be added during the submission process. All presentations must be submitted by March 7, 5 PM Eastern.
  • Your video must credit the funding agency and include a disclaimer. See Video Presentation Content below. 
  • Upon submission, videos will be reviewed to ensure they meet the above criteria.
  • View the Presenter Webinar Recording: Tips on Making a Video, held February 22 for all NSF INCLUDES presenters. You can also download the webinar slides here.
  • See the Moviemaking Guide for additional suggestions and tips for making a video.

Video Presentation Content

  • Your video should include the challenge that you are addressing, the strategies or innovations you intend to employ, and how you envision impact. When considering impact, think broadly. The following four categories may be helpful:
    • Immediate: Has positive impact on local project participants
    • Educational practice: Offers a model of evidence-based practice to formal and informal educators, school leaders, etc.
    • Research and Theory: Provides evidence that advances the field; provides a generative framework for others
    • Other stakeholders: Addresses the concerns of families, employers and policy makers

Enrich the conversation by suggesting other forms of impact that you are envisioning!

  • Your video must credit the funding agency and include a disclaimer. See example of text below:
    • This material is based upon work supported by the National Science Foundation under Grant No. ('your' NSF INCLUDES grant # here). Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.
  • Videos are more interesting when they are more than a static slide show or a "talking head.” Incorporating images or footage from your project work is very helpful.

Audience for Your Video 

  • Your video should be accessible to a large public audience, so please use as little technical language and jargon as possible.
  • Members invited to attend this event will include leaders of INCLUDES projects, broadening participation projects, NSF program officers, and stakeholders from the community, industry, and policy. 
  • We encourage you to invite colleagues and partners (educational, industry, and policy) to view your video and post to the discussion for it during the week of the event, March 20-27.

Discourse During the Event

  • Equally important as sharing your video is your participation in the discussions both related to your own presentation as well as to those of your colleagues. Discussions may provide probing questions, new resources, requests for collaboration, further information, feedback.
  • We request that every presenter and co-presenter post to the discussions of at least four other presentations.
  • Facilitators invited from the community will help seed discussions and set a positive tone for constructive, collegial discourse. 

Video submission and event information

Visit the Presenter FAQs for additional video submission information and additional event information.