FAQs

FAQs for Presenters

  1. When does the video have to be submitted for this event?

    The website will be open for uploading videos from February 6 – March 7, 2017. All submissions will include the video, completed lead presenter and co-presenter(s) bio information, completed presentation information, as well as a completed permission form. When the website opens for submission, all registered presenters will receive an email with details about logging in and submitting their videos. Submissions must be complete by Tuesday, March 7th, 5PM EDT. 

  2. What are the steps and instructions for submitting my video presentation?

    To upload a presentation during the submission period (February 1 - March 7),  login using the information in the email you received confirming your registration. Use the “Submit Presentation” button. If you have any co-presenters, they can also login and help complete these ‘submit presentation’ steps (once you have added them in the Presenter step).

    As a reminder, all videos should reference NSF support and provide the NSF disclaimer. (For more information and wording for the disclaimer, visit Information for Presenters.).

    Video Submission Steps:

    Presenter(s) bio info: In this step, lead presenters will need to verify the information that was provided during registration and add any further required information, including a photo (this should be a photo of you - not a project logo!). If there is a co-presenter(s), you will need to add their name(s) and email(s) to invite them as a co-presenter(s) for your presentation. Once invited, they can login to complete their information and help with these steps. Any presenter can make updates for other presenters, but all presenters must confirm their own participation and create a password. 

    Presentation info: All information about the video presentation should be verified and completed including the title, description, and other details about your video and project.

    Upload video: The final video must be less than 3 minutes in order to qualify and final movie files should be under 400MB. While you will be uploading the final video file to our event site in this step, the file will actually reside on Vimeo and so their guidelines are our guidelines. Vimeo handles most video file types well, but for best possible conversion of your uploaded video, you can visit their video compression page for these guidlelines.

    Copyright/permission step: Please complete and sign NSF’s Permission Form. You will need to download, review, and fill out ahead of time. Once you have downloaded it, fill out the required information and provide your digital signature. (We recommend using the most up to date version of Adobe Reader to fill in this form.) When complete, save it and upload it to the site. A completed, signed form is required before your submission can be accepted. 

    Review and approve presentation: After the video has been uploaded and the presenter and presentation information provided, presenters will be able to see a facsimile of how these will be viewed online. If there are problems, a different video file can be uploaded. Make any final edits and then “approve” the video as final. Once “approved,” no further changes can be made.

    Technical Review: Once you have approved your video, our team will complete a technical review of your presentation and add closed captioning your video. After the review, your presentation will be ready for the showcase event, beginning March 20. 

     

  3. What is the schedule March 20 - 27?

    This is an online event that will be held March 20-27, 2017. Presenters, facilitators, and guests can visit during this week to watch and discuss the videos at any time of day during these 7 days. On Monday, March 27 at midnight, the discussions will close and made read-only and no further posts can be made. However, the website will remain available for anyone to visit and view all of the videos and discussion posts that were made over the course of the week. 

     

  4. How can I interact with other presenters?

    Visit their presentations and post comments about their videos and projects throughout the days of the event. 

     

  5. Who are the facilitators?

    TERC and NORC have has asked facilitators and thought leaders to help seed discussions with the presenters and set a positive tone for constructive, collegial discourse.  

     

  6. What will happen to my presentation after the online event?

    The INCLUDES:Envisioning Impact event website with all of the videos and discussion posts will still be available for anyone to view once the event is over. Participants retain all copyright and equivalent rights, but, upon submission of materials, participants agree to license their submissions under the Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported License (CC BY-NC-ND 3.0). 

  7. What will the public see?

    The public will see all of the presentations and they will be able to see and post comments to the discussions for these presentations.

  8. Is closed captioning available for the videos?

    Yes, the TERC organizers of this event provide closed captioning for all videos. Click the ‘cc’ button in the bottom right to turn them on/off, as necessary.

  9. Who should I contact if I have any questions or if I’m having technical trouble?

    Please send an email to contact@includes2017.videohall.com.

  10. What are the guidelines for the videos?

    Visit Important Information for Presenters for complete details, including:

    • Video technical and content requirements
    • Audience for your video
    • Discourse during the event
    • Moviemaking Guide

FAQs for Facilitators

  1. Where can I post questions, comments, or feedback to the presenters?

    You can post questions and feedback to presenters by posting comments to the discussion area on their presentation pages. Presenters will be monitoring this area too, so be sure to check back to see replies that are posted to your questions. Other participants in the event will be posting comments to these areas as well.

  2. Is captioning available for the videos?

    Yes, captioning is available for the videos. Click the ‘cc’ button in the bottom right to turn them on/off, as necessary.

  3. Who should I contact if I’m having technical trouble?

    Please send an email to contact@includes2017.videohall.com.

FAQs for Guests

  1. Can I post questions, comments, or feedback to the presenters?

    Yes, all guests visiting the presentations can post questions and feedback to presenters by posting to the discussion area on their presentation pages. Presenters will be monitoring this area too, so be sure to check back to see replies that are posted to your questions.

  2. Can I contact a presenter to get more information?

    You can find any contact information that has been provided on each presentation page.

  3. Who can see the questions that are posted to the presenters?

    Anyone visiting these presenters’ pages can see the questions and replies that are posted to these discussions.

  4. Is captioning available for the videos?

    Yes, captioning is available for the videos. Click the ‘cc’ button in the bottom right to turn them on/off, as necessary.

  5. How can I participate in the event?

    Guests and interested members of the public are invited to browse the presentations and watch the videos provided by the presenters. You are encouraged to contribute to the discussion for each presentation by posting comments and questions. 

  6. How can I find presentations that are interesting to me?

    Click on “Presentations” (top right of the screen) to view all presentations. Use keywords to filter presentations and view those that are in your areas of interest.